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What is VMworld?
VMworld, hosted by VMware, is where you'll find the knowledge and tools you need to leverage virtualization and the cloud to deliver truly transformative business results. Join us as thousands of IT innovators explore the leading edge of the industry's most powerful trend.
VMworld offers attendees informative Breakout Sessions and Hands-on Lab training, plus access to a wealth of technology partners to discuss virtualization best practices, building a private cloud, leveraging the public cloud, managing desktops as a service, virtualizing enterprise applications and more.
Who Attends VMworld?
VMworld attendees are a mix of IT technical professionals and business decision-makers from organizations of all sizes, representing a wide range of industries.
When and where will VMworld 2012 take place?
VMworld 2012 US takes place August 27 - 30, 2012 at Moscone Center in San Francisco, CA.
VMworld 2012 Europe takes place October 9 - 11, 2012 at Gran Via Barcelona - North Entrance in Barcelona.
What are the registration fees for the event?
Is there a registration discount if I attended a previous VMworld Conference?
Yes, alumni will receive $200 off the current rate, regardless of the time of your registration. You are recognized as a VMworld alumnus if you have attended at least two out of the last eight conferences (US and Europe). You will receive this discount automatically if you register with the email address you used for your last VMworld registration.
Are there registration discounts for university students and faculty members?
Yes, student and faculty attendees will receive $500 off the current rate, regardless of the time that you register. Discounted pricing is provided automatically if you register with a valid ".edu" email address.
Do you offer discounts to government attendees?
Yes, government attendees will receive $400 off the current rate, regardless of the time that you register. This pricing is provided automatically if you register with a valid ".gov" or ".mil" email address.
Are non-profit discounts available?
Non-profit discounts are not offered for VMworld 2012.
Are prospective customer discounts available?
No, there are no discounts for prospective customers. If you have questions, please contact your VMware sales representative.
Are partner discounts available?
No, partners do not receive a discount.
Is a VCP discount available?
No, there will not be a discount for VCP attendees this year.
Is a VMUG discount available?
Yes, VMUG Advantage members will receive a $100 discount off the current registration price at the time of registration. This discount can now be combined with other VMware discounts. The VMUG discount will not be available when registration opens. VMUG Advantage members will be notified when their VMUG discount is available. To become a VMUG Advantage subscriber, visit www.vmug.com
Are One-Day passes available?
One-Day passes are not available for purchase at this time.
Are Expo Only passes available?
Expo Only passes are not available for purchase at this time.
When will I receive confirmation of my registration?
An email confirmation will be sent to you upon completion of your registration. If you have not received this within 12 hours, please alert the registration team.
What if I need to cancel my conference registration?
Are substitutions allowed, and is there a related fee?
Substitution requests must be received via email from the original attendee requesting a cancellation of his/her registration and include the name of the person who will be taking his/her place, as well as their email address. There is no fee for substitutions.
What is Schedule Builder?
It is an online system that allows paid attendees to view a full listing of sessions, organize your days, and register for the sessions you want to attend.
Do I need to wear my badge throughout the entire VMworld 2012 conference?
Yes, please wear your conference badge to all functions, breakout sessions, labs and meetings so that you can be readily identified as a VMworld 2012 attendee. Every precaution possible is being taken to ensure a safe and secure working environment at VMworld. Please be aware that you will be asked for valid photo identification at registration before receiving a conference badge.
What meals are included in the registration fee?
Breakfast, lunch and morning and afternoon refreshments will be provided on each day of the conference. Full conference attendees are invited to the Welcome Reception 2012, and the VMworld 2012 Party. If you have any special dietary requests, please be sure to inform us during the registration process.
Are guests permitted to attend?
Attendees are permitted to register one guest who is 21 years of age or older. Registered guests are permitted to attend the VMworld Welcome Reception and the VMworld Party. The Guest Pass fee is $275.
The Guest Pass does not include access to breakout sessions, general sessions, labs, breakfast or lunch, or any other activities that are reserved for attendees with Full Conference passes. Guest passes can be purchased during online registration or onsite at the conference registration desk.
Do I need a visa to attend the conference?
There are a few countries that require a visa for entry. We recommend checking in advance with your country's local US consulate.
How do I get a Visa Invitation letter?
During the registration process you will be asked if you require a Visa Letter, if you require a letter you can download a template for submission with direction on how to submit your information. Please note we can only issue visa letters for fully paid attendees and you will need to allow 2-3 weeks’ time for your embassy to process your request. Visa Letter requests will not be accepted after August 1, 2012.
In order to request a visa letter from the VMworld team, please be prepared to provide the following information:
We can only issue visa letters for fully paid attendees.
Can I be denied registration for any reason?
VMware reserves the right to deny registration to any individual or entity for any reason, at VMware's sole discretion, including for past or present failure to meet VMware's standards of conduct (including, but not limited to, engaging in violent, illegal, threatening or discriminatory conduct).
What is the recommended attire for VMworld attendees?
Business casual attire is appropriate for attending sessions and labs. Casual attire is recommended for the VMworld 2012 Party.
Can I get copies of the material presented at the conference?
Yes, the presentations will be posted soon after VMworld 2012.
What is the common language spoken at VMworld 2012?
The official language of the conference is English, and all general sessions, breakout sessions and labs will be presented in English. Translation services will not be provided. If you elect to bring your own translator, please contact the registration support team.
Will Internet stations be available?
Yes, Internet stations will be provided along with Wi-Fi hot spots throughout the conference facility for paid attendees.
Do I need to contact the hotel to book my reservation?
No, when you register online for VMworld 2012, you will have an opportunity to request your hotel, check-in and check-out dates, and provide your credit card information. A hotel reservation will be made for you and guaranteed with your credit card.
Do I need to give a credit card to reserve my hotel room?
Yes, a credit card will be needed to confirm your reservation at a designated VMworld 2012 hotel.
What time is check-in and check-out at the hotels reserved for VMworld?
Standard hotel check-in time is 3:00 pm and check-out time is 11:00 am, but these times may vary depending on the hotel you choose.
If I am not registered for VMworld 2012, how do I book my hotel room?
To take advantage of VMworld's discounted room rates, you must be registered for VMworld 2012.
Is transportation provided from the airport to the hotel?
No, transportation is not provided from the airport to the hotel. Please check the travel section of www.vmworld.com for information on various transportation options.
Which hotels offer smoking rooms?
Smoking rooms cannot be guaranteed, and are only available upon request.
Where do I pick up my badge?
Please pick up your badge at the VMworld 2012 registration desk during open registration hours. For security purposes, be prepared to show identification.
What if I lose my badge?
You will need to go to a registration Assisted Check-in desk and have your badge reprinted. You will be required to show photo identification and pay $75 badge replacement fee.
Is there an age minimum for VMworld?
You must be at least 18 years of age to attend the conference and expo. You must be 21 or older to attend the evening functions.
What is included in my registration fee?
Your registration fee for a full conference pass entitles you to the following:
Is there a deadline for registration?
No. You can register online through the last day of the conference.
What payments do you accept for VMworld 2012 registration?
When registering, you may pay by credit card, check or wire transfer. Note: as of Saturday, July 28, 2012 you may only pay by credit card.
Will transportation be provided for VMworld 2012?
No, there will be no shuttle service between hotels and Moscone Center for the conference.
How can I change or update my email address on www.vmworld.com?
Log in to www.vmworld.com, and then click Manage Account > Edit User Profile. Edit your email address on your vmworld.com account.
How can I register for both VMworld San Francisco and Barcelona?
Registration for each event is separate, and you will need to register and pay for each event independently.
VMworld, hosted by VMware, is where you'll find the knowledge and tools you need to leverage virtualization and the cloud to deliver truly transformative business results. Join us as thousands of IT innovators explore the leading edge of the industry's most powerful trend.
VMworld offers attendees informative Breakout Sessions and Hands-on Lab training, plus access to a wealth of technology partners to discuss virtualization best practices, building a private cloud, leveraging the public cloud, managing desktops as a service, virtualizing enterprise applications and more.
Who Attends VMworld?
VMworld attendees are a mix of IT technical professionals and business decision-makers from organizations of all sizes, representing a wide range of industries.
When and where will VMworld 2012 take place?
VMworld 2012 US takes place August 27 - 30, 2012 at Moscone Center in San Francisco, CA.
VMworld 2012 Europe takes place October 9 - 11, 2012 at Gran Via Barcelona - North Entrance in Barcelona.
What are the registration fees for the event?
| Package | Fee | |
| Early Bird Through June 8, 2012. | $1595 | |
| Advanced Available June 9 - July 27, 2012. | $1795 | |
| Regular Available July 28 - August 24, 2012. | $1995 | |
| Onsite Available August 25 - 30, 2012. | $2,195 | |
| Alumni | $200 Off Current Rate | |
| VMUG Advantage | $100 Off Current Rate | |
| Government | $400 Off Current Rate | |
| Education | $500 Off Current Rate | |
Is there a registration discount if I attended a previous VMworld Conference?
Yes, alumni will receive $200 off the current rate, regardless of the time of your registration. You are recognized as a VMworld alumnus if you have attended at least two out of the last eight conferences (US and Europe). You will receive this discount automatically if you register with the email address you used for your last VMworld registration.
Are there registration discounts for university students and faculty members?
Yes, student and faculty attendees will receive $500 off the current rate, regardless of the time that you register. Discounted pricing is provided automatically if you register with a valid ".edu" email address.
Do you offer discounts to government attendees?
Yes, government attendees will receive $400 off the current rate, regardless of the time that you register. This pricing is provided automatically if you register with a valid ".gov" or ".mil" email address.
Are non-profit discounts available?
Non-profit discounts are not offered for VMworld 2012.
Are prospective customer discounts available?
No, there are no discounts for prospective customers. If you have questions, please contact your VMware sales representative.
Are partner discounts available?
No, partners do not receive a discount.
Is a VCP discount available?
No, there will not be a discount for VCP attendees this year.
Is a VMUG discount available?
Yes, VMUG Advantage members will receive a $100 discount off the current registration price at the time of registration. This discount can now be combined with other VMware discounts. The VMUG discount will not be available when registration opens. VMUG Advantage members will be notified when their VMUG discount is available. To become a VMUG Advantage subscriber, visit www.vmug.com
Are One-Day passes available?
One-Day passes are not available for purchase at this time.
Are Expo Only passes available?
Expo Only passes are not available for purchase at this time.
When will I receive confirmation of my registration?
An email confirmation will be sent to you upon completion of your registration. If you have not received this within 12 hours, please alert the registration team.
What if I need to cancel my conference registration?
- All cancellations must be received in writing via email at VMworld2012registration@vmware-events.com.
- For a full refund, cancellations must be received by close of business on June 8, 2012.
- Cancellations received between June 9, 2012, and close of business July 27, 2012, will receive a 50% refund plus a $50 charge for processing.
- No refunds will be given after July 27, 2012.
- Please note: Any requests to change the payment method used for a completed registration will incur a $50 change fee. If you need to make a change, please contact the VMworld Registration Team at: VMworld2012registration@vmware-events.com.
Credit will be returned in the form payment was received i.e., payment by check will be returned in the form of a check.
Are substitutions allowed, and is there a related fee?
Substitution requests must be received via email from the original attendee requesting a cancellation of his/her registration and include the name of the person who will be taking his/her place, as well as their email address. There is no fee for substitutions.
What is Schedule Builder?
It is an online system that allows paid attendees to view a full listing of sessions, organize your days, and register for the sessions you want to attend.
Do I need to wear my badge throughout the entire VMworld 2012 conference?
Yes, please wear your conference badge to all functions, breakout sessions, labs and meetings so that you can be readily identified as a VMworld 2012 attendee. Every precaution possible is being taken to ensure a safe and secure working environment at VMworld. Please be aware that you will be asked for valid photo identification at registration before receiving a conference badge.
What meals are included in the registration fee?
Breakfast, lunch and morning and afternoon refreshments will be provided on each day of the conference. Full conference attendees are invited to the Welcome Reception 2012, and the VMworld 2012 Party. If you have any special dietary requests, please be sure to inform us during the registration process.
Are guests permitted to attend?
Attendees are permitted to register one guest who is 21 years of age or older. Registered guests are permitted to attend the VMworld Welcome Reception and the VMworld Party. The Guest Pass fee is $275.
The Guest Pass does not include access to breakout sessions, general sessions, labs, breakfast or lunch, or any other activities that are reserved for attendees with Full Conference passes. Guest passes can be purchased during online registration or onsite at the conference registration desk.
Do I need a visa to attend the conference?
There are a few countries that require a visa for entry. We recommend checking in advance with your country's local US consulate.
How do I get a Visa Invitation letter?
During the registration process you will be asked if you require a Visa Letter, if you require a letter you can download a template for submission with direction on how to submit your information. Please note we can only issue visa letters for fully paid attendees and you will need to allow 2-3 weeks’ time for your embassy to process your request. Visa Letter requests will not be accepted after August 1, 2012.
In order to request a visa letter from the VMworld team, please be prepared to provide the following information:
We can only issue visa letters for fully paid attendees.
- Full Name on Passport
- Date of Birth
- Place of Birth
- Gender [Male, Female]
- Nationality
- Passport Number
- Place of Issue
- Date of Issue
- Date of Expiration
- Are you a Government Official [Yes, No]
Can I be denied registration for any reason?
VMware reserves the right to deny registration to any individual or entity for any reason, at VMware's sole discretion, including for past or present failure to meet VMware's standards of conduct (including, but not limited to, engaging in violent, illegal, threatening or discriminatory conduct).
What is the recommended attire for VMworld attendees?
Business casual attire is appropriate for attending sessions and labs. Casual attire is recommended for the VMworld 2012 Party.
Can I get copies of the material presented at the conference?
Yes, the presentations will be posted soon after VMworld 2012.
What is the common language spoken at VMworld 2012?
The official language of the conference is English, and all general sessions, breakout sessions and labs will be presented in English. Translation services will not be provided. If you elect to bring your own translator, please contact the registration support team.
Will Internet stations be available?
Yes, Internet stations will be provided along with Wi-Fi hot spots throughout the conference facility for paid attendees.
Do I need to contact the hotel to book my reservation?
No, when you register online for VMworld 2012, you will have an opportunity to request your hotel, check-in and check-out dates, and provide your credit card information. A hotel reservation will be made for you and guaranteed with your credit card.
Do I need to give a credit card to reserve my hotel room?
Yes, a credit card will be needed to confirm your reservation at a designated VMworld 2012 hotel.
What time is check-in and check-out at the hotels reserved for VMworld?
Standard hotel check-in time is 3:00 pm and check-out time is 11:00 am, but these times may vary depending on the hotel you choose.
If I am not registered for VMworld 2012, how do I book my hotel room?
To take advantage of VMworld's discounted room rates, you must be registered for VMworld 2012.
Is transportation provided from the airport to the hotel?
No, transportation is not provided from the airport to the hotel. Please check the travel section of www.vmworld.com for information on various transportation options.
Which hotels offer smoking rooms?
Smoking rooms cannot be guaranteed, and are only available upon request.
Where do I pick up my badge?
Please pick up your badge at the VMworld 2012 registration desk during open registration hours. For security purposes, be prepared to show identification.
What if I lose my badge?
You will need to go to a registration Assisted Check-in desk and have your badge reprinted. You will be required to show photo identification and pay $75 badge replacement fee.
Is there an age minimum for VMworld?
You must be at least 18 years of age to attend the conference and expo. You must be 21 or older to attend the evening functions.
What is included in my registration fee?
Your registration fee for a full conference pass entitles you to the following:
- Welcome Reception
- General Sessions
- Breakout Sessions Note: Some sessions require valid Partner status
- Hands-on Labs
- VMworld 2012 Party
- Solutions Exchange
Is there a deadline for registration?
No. You can register online through the last day of the conference.
What payments do you accept for VMworld 2012 registration?
When registering, you may pay by credit card, check or wire transfer. Note: as of Saturday, July 28, 2012 you may only pay by credit card.
Will transportation be provided for VMworld 2012?
No, there will be no shuttle service between hotels and Moscone Center for the conference.
How can I change or update my email address on www.vmworld.com?
Log in to www.vmworld.com, and then click Manage Account > Edit User Profile. Edit your email address on your vmworld.com account.
How can I register for both VMworld San Francisco and Barcelona?
Registration for each event is separate, and you will need to register and pay for each event independently.
